Distribution
Now it’s time to publish your survey! First, we’re going to look at how to reorder your questions, in case you added new ones or reconsidered the order while you were creating your survey.
Reordering Question Groups and Questions
- In the
Survey explorerpanel on the left-hand side of the screen, click on theQuestion Organizerbutton. - Point the mouse to the top of the
Consentquestion group to display a four-headed arrow mouse cursor. Click and drag the question group to the top of the Survey so that it will appear first. - Click the
Save and Closebutton. - Preview the survey. Remember the
Quotawill not apply until the survey is upgraded to Production and activated.
Upgrade to Production
Note: Surveys can be created in Production if you already have an Ethics Clearance Code, but it is preferable to build them in Sandpit and then upgrade them (which you can do yourself). Once the survey is upgraded to Production, the Activate this survey button will be shown on the toolbar.
- In a browser, go to the
Research Survey Centrewebsite. - Click on the
Register or Upgradelink in the navigation panel. - Click on
Upgrade Sandpit Survey. - Log in with your normal Griffith “s” number and password, then click the
Log inbutton. - Choose the survey to be upgraded.
- Fill in the additional fields paying particular attention to the required fields marked with *.
- Click the
Upgrade to Productionbutton.
-
In the “thank you for registering” screen, click on the red link to access the survey.
- Now you can edit the survey’s
General Settings & Textsto remove the (S) from the survey’s title. - Click the
Save and closebutton.
A note on active surveys When a survey is deactivated, all related data tables (responses, participants, etc.) are automatically archived and will be inaccessible to you. While the data can be retrieved by the technical team, it is best to leave the survey active until you have completely finished with exporting the data, analysing, etc., and won’t need to go back to it. To block any further responses after you have exported and begun analysing the data, you should set an expiry date.
Set an expiry date
- Click the
Surveybutton at the top of theSurvey explorerto return to theSurvey Quick Actionsscreen. - Click the
Survey propertiesbutton on the toolbar. - Click on
General settings and texts. - In the
Survey settings panelclick thePublication & access controlheading. - Click into the
Start date/timetext box or use the date picker to choose a start date. - Click into the
Expiry date/timetext box or use the date picker to choose an expiry date. - Click the
Save and closebutton.
Activating a survey
- In the
Survey quick actionswindow click theActivate this surveybutton. - Read and consider all of the activation information displayed.
- Make any changes if necessary, then click
Save and activate survey. - Click
No thanksto retain Open-access mode.
Note: We will look at closed-access mode and tokens in the section on invitations.
Distributing the survey
- Click the Survey button at the top of the Survey explorer to return to the Survey Quick Actions screen.
- Scroll down to the Survey summary section and select and copy the Survey URL.
- Create your email invitation in your Griffith Outlook email client, making sure that the URL is included as a hyperlink, and notifying potential responders to “click this link”.
- Send the email.
- If you had added the survey’s URL to your Bookmarks or Favorites, use that method. OR
- Click the link in the email you received when the survey was registered. OR
- Open a browser and go to the Research Survey Centre web page.
- Scroll to the bottom of the web page and click on Online Research Survey Tool (sandpit & production).
- Log in.
- Click on the List surveys button.
- Click on the survey you want to open.
Ready to move on? Head to the next page or ask a question.